Legal Assistant/Secretary (Duane Morris, LLP, Legal, *Dallas*)

Duane Morris LLP is seeking a Legal Assistant (Legal Secretary) in their Dallas, Texas office.

ESSENTIAL FUNCTIONS:

Qualified Legal Assistant applicants will be expected to be able to perform most or all of the following duties:

Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney/client relationships.
Maintains current knowledge of clients and contacts.
Organizes and coordinates legal meetings including client interviews, hearings and depositions.
Provides valued added tasks for clients, recording time in DTE.
Prepares forms including accident reports, courtroom requests and client applications
Prepares and manages correspondence.
Proofreads and edits legal documents.
Prepares and processes standard legal documents including subpoenas, contracts, summons, appeals, warrants and motions.
Sets up and maintains databases and files.
Documents and maintains case files.
Handles incoming mail. Ensure timely receipt of outgoing mail; may engage special delivery services. Handles faxes.
Maintains schedules and calendars including court diaries.
Opens new files, requests conflict of interest checks with record center and maintains on-line and hard copy files. Stores older files; prepares files for closure.
Coordinates billing, proofs billing sheets, and reviews and edits bills.
Makes appointments and assists with travel arrangements for attorneys.
May occasional work overtime and irregular hours.

Works closely with administrative support staff; is team oriented.
Supports other departments with overload typing, filing, photocopying, faxing, or reception relief.
May transcribe documents.
May perform other related duties.

High school degree or equivalent required
Minimum five years’ experience in a legal environment
Working knowledge of legal procedures and legal terminology
Knowledge of local, state and federal filing rules
Proficient in spelling, punctuation, grammar and other English language skills
Basic math skills in order to verify calculations on documents.
Transcription and typing skills (70 w.p.m.) for legal documents, correspondence, rough draft and dictation.
Knowledge of administrative and clerical procedures.
Working knowledge of Office 2016 (Word, Power Point, Excel); E-file (for Trial and Bankruptcy practices); Office Chrome River a plus
Ability to organize and prioritize within strict time constraints.
Interpersonal skills necessary in order to communicate in person and electronically.
Ability to follow instructions from a diverse group of clients and attorneys
Courtesy and tact.
Good verbal and written communication skills
Discretion, confidentiality, integrity
Customer service orientation
Good judgment and decision-making
Initiative
Reliability
Stress tolerance
More than occasional overtime will be required

Interested and qualified Legal Assistant applicants are encouraged to apply here: https://www.duanemorris.com/site/careers.html#tab_SupportStaffOpportunities.