Legal

Legal Assistant/Secretary (Duane Morris, LLP, Legal, *Dallas*)

Duane Morris LLP is seeking a Legal Assistant (Legal Secretary) in their Dallas, Texas office.

ESSENTIAL FUNCTIONS:

Qualified Legal Assistant applicants will be expected to be able to perform most or all of the following duties:

  • Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney/client relationships.
  • Maintains current knowledge of clients and contacts.
  • Organizes and coordinates legal meetings including client interviews, hearings and depositions.
  • Provides valued added tasks for clients, recording time in DTE.
  • Prepares forms including accident reports, courtroom requests and client applications
  • Prepares and manages correspondence.
  • Proofreads and edits legal documents.
  • Prepares and processes standard legal documents including subpoenas, contracts, summons, appeals, warrants and motions.
  • Sets up and maintains databases and files.
  • Documents and maintains case files.
  • Handles incoming mail. Ensure timely receipt of outgoing mail; may engage special delivery services. Handles faxes.
  • Maintains schedules and calendars including court diaries.
  • Opens new files, requests conflict of interest checks with record center and maintains on-line and hard copy files. Stores older files; prepares files for closure.
  • Coordinates billing, proofs billing sheets, and reviews and edits bills.
  • Makes appointments and assists with travel arrangements for attorneys.
  • May occasional work overtime and irregular hours.

ADDITIONAL FUNCTIONS:

  • Works closely with administrative support staff; is team oriented.
  • Supports other departments with overload typing, filing, photocopying, faxing, or reception relief.
  • May transcribe documents.
  • May perform other related duties.

QUALIFICATIONS:

  • High school degree or equivalent required
  • Minimum five years’ experience in a legal environment
  • Working knowledge of legal procedures and legal terminology
  • Knowledge of local, state and federal filing rules
  • Proficient in spelling, punctuation, grammar and other English language skills
  • Basic math skills in order to verify calculations on documents.
  • Transcription and typing skills (70 w.p.m.) for legal documents, correspondence, rough draft and dictation.
  • Knowledge of administrative and clerical procedures.
  • Working knowledge of Office 2016 (Word, Power Point, Excel); E-file (for Trial and Bankruptcy practices); Office Chrome River a plus
  • Ability to organize and prioritize within strict time constraints.
  • Interpersonal skills necessary in order to communicate in person and electronically.
  • Ability to follow instructions from a diverse group of clients and attorneys
  • Courtesy and tact.
  • Good verbal and written communication skills
  • Discretion, confidentiality, integrity
  • Customer service orientation
  • Good judgment and decision-making
  • Initiative
  • Reliability
  • Stress tolerance
  • More than occasional overtime will be required

Interested and qualified Legal Assistant applicants are encouraged to apply here: https://www.duanemorris.com/site/careers.html#tab_SupportStaffOpportunities.

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